Request for Proposals

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Neosho School District Request for Proposal (RFP): Integrated Pest Management Services

I. Introduction Neosho School District (hereinafter referred to as “District”) is requesting proposals from qualified contractors to provide comprehensive Integrated Pest Management (IPM) services across all district facilities. The successful contractor will demonstrate the ability to provide safe, effective, and professional pest control services, while adhering to state and federal regulations, including Missouri Revised Statutes (RSMo) Chapter 281.

II. Submission Instructions

• Deadline: October 14, 2026 at 2:00 PM (CT)

• Location: 418 Fairground Rd, Neosho, MO 64850

• Copies Required: Two (2) hard copies of the complete proposal, plus one (1) digital copy on a USB drive (included in the sealed submission).

• Labeling: Bid packet must be clearly marked: RFP - Integrated Pest Management Services

• Sealed Bid Requirements: All proposals must be submitted in a sealed envelope or package clearly marked “SEALED BID – RFP: Integrated Pest Management Services.” Proposals will remain sealed and will not be opened prior to the stated deadline.

• Building Tours: All building tours must be scheduled by September 24, 2026.

• Questions: Direct all inquiries to Steffen Wiest, Executive Director of Operations.

• Questions Deadline: All questions are due by September 24, 2026. If applicable, an update will be posted to the district's website on October 1, 2026.

• Late Submissions: No proposals will be accepted after the stated deadline.

III. Contract Term

• Initial Term: November 1, 2026 – June 30, 2027.

• Renewal Options: The District reserves the right to renew the contract annually for up to two (2) additional years (July 1, 2027 – June 30, 2028 and July 1, 2028 – June 30, 2029) if conditions remain in the best interest of the District.

IV. Proposal Evaluation & Scoring Proposals will be evaluated on the following weighted criteria (maximum 100 points):

• Cover Letter (10 points): Company name, address, and contact information.

• Company Background (10 points): History, qualifications, and relevant experience.

• Integrated Pest Management Approach (60 points):

  • Initial approach and cost to address existing conditions of Neosho Schools

  • Timeline of service (monthly, quarterly, or annual), including rationale for building/site variations, with costs per building or group

  • Specific strategies for anticipated pests (mice, rats, bedbugs, roaches, etc.)

  • Communication plan for staff (kitchen, custodial, administration) to report sightings/issues

  • Plan for notifying Neosho Schools of issues or concerns

  • Total anticipated costs for Initial Term, Year 1, and Year 2

• Commercial References (10 points): Three commercial accounts with contact information.

• School References (10 points): Three K-12 district accounts with contact information, if available.

V. Service Requirements

• Targeted Pests:

  • Insects: Cockroaches (all species), pantry pests, spiders, ants, silverfish, water bugs, crickets, ground beetles, etc.

  • Rodents: Mice, rats

• Pesticide & Rodenticide Use: Only EPA, FDA, State, and Local Health Agency–approved materials may be used near food preparation or storage areas.

• Service Frequency Options: Contractors must submit pricing for both options listed below. Regardless of option, the contractor must respond to infestation reports within 24 hours at no additional cost, and all call-back/re-treatment visits between scheduled services are included at no additional charge.

  • Option 1 – Quarterly: Regular scheduled spraying performed quarterly at each facility, with all call-backs covered.

  • Option 2 – Monthly: Regular scheduled spraying performed monthly at each facility, with all call-backs covered.

  • Flexibility: The District reserves the right to assign either service level on a facility-by-facility basis and is not required to select a single option for all campuses. Contractors must provide complete, facility-level pricing for both options.

• Treatment Areas: All facilities, with special focus on kitchens, cafeterias, storage areas, and areas where food is prepared, stored, or consumed.

• Compliance & Safety: All services must be performed in compliance with National Pest Control Association standards and modern IPM practices. Contractor must comply with RSMo Chapter 281 (Pesticide Use Act).

• Facility Protection: Contractor shall take precautions to prevent injury and property damage, especially on asphalt, linoleum, carpet, and other flooring.

VI. Compliance & Documentation Contractor must provide:

• Proof of $1,000,000 liability insurance ($2,000,000 aggregate recommended), with 20-day notice of cancellation or reduction.

• Copies of Missouri State Certified Commercial Applicator’s License for personnel applying chemicals.

• Material Safety Data Sheets (MSDS/SDS) for all chemicals prior to use.

• Service reports after each visit documenting: pest activity observed, recommendations for sanitation improvements, chemicals/materials used, and dates/times of service.

• Personnel Conduct & Screening: In accordance with Neosho School District Board Policy GBEBC (Criminal Background Checks) and Administrative Procedure GBEBC-AP(1), Contractor shall ensure all technicians assigned to facilities have passed criminal background checks (Missouri State Highway Patrol, FBI, and Family Care Safety Registry) and comply with visitor check-in procedures. Contractor shall promptly remove and replace any employee upon District request due to safety, conduct, or fitness concerns.

VII. Proposal Requirements Checklist

• [ ] Cover letter (company info)

• [ ] Company history/background

• [ ] Detailed IPM approach

• [ ] References (commercial & school)

• [ ] Copies of insurance certificate, applicator license(s), and SDS sheets

• [ ] Completed Bid Forms for Option 1 (Quarterly) and Option 2 (Monthly)

• [ ] Two (2) hard copies plus one (1) digital copy (USB drive) submitted in a sealed bid

VIII. Terms & Conditions

• The District reserves the right to reject any or all proposals.

• The District is not responsible for proposal preparation costs.

• The selected contractor will be required to enter into a written agreement with Neosho School District.

Bid Form: Option 1 – Quarterly Spraying Quarterly regular scheduled treatments, with all call-backs covered. Vendors must complete this form in full.

Authorized Signature: ____________________________________________ Printed Name & Title: ____________________________________________ Date: ____________________________

Bid Form: Option 2 – Monthly Spraying Monthly regular scheduled treatments, with all call-backs covered. Vendors must complete this form in full.

Authorized Signature: ____________________________________________ Printed Name & Title: ____________________________________________ Date: ____________________________