Form is avaliable for download at the bottom

Working Itinerary
Neosho High School Choir Trip to New York City
April 23–27, 2026

Please note: The sightseeing order and scheduled times are estimates. All services are subject to final confirmation and may change based on availability.

Thursday, April 23, 2026

• 5:00 AM – Arrive at the airport and check in.

• 7:00 AM – Depart flights from Kansas City to New York (estimated).

• 1:00 PM – Arrive and meet your Tour Director.

• 2:00 PM – Transfer by motor coach.

• 3:00 PM – Visit 9/11 Memorial and Museum.

• 4:30 PM – Transfer by motor coach.

• 5:30 PM – Check into Sheraton Times Square Hotel (811 Seventh Avenue, New York, NY 10019).

• 6:30 PM – Walk to dinner.

• 7:00 PM – Group dinner at Hurley's Saloon.

• 8:30 PM – Walk back to the hotel.

Private hotel security provided.

Friday, April 24, 2026

• Breakfast – at your expense.

• 8:30 AM – Transfer by motor coach.

• 9:00 AM – First Chorus Rehearsal with piano accompaniment (scheduled by MidAmerica Productions).

• 12:00 PM – Boxed lunch.

• 1:00 PM – Transfer by motor coach.

• 1:30 PM – Guided tour of Radio City Music Hall.

• 3:00 PM – Stroll along Fifth Avenue; view St. Patrick's Cathedral ($5 suggested donation if entering).

• 4:30 PM – Walk to dinner.

• 5:00 PM – Group dinner at Hard Rock Cafe Times Square.

• 6:30 PM – Walk to theater.

• 7:00 PM – Arrive and be seated at the theater.

• 7:30 PM – Broadway Show (exact show TBD).

• 10:00 PM – Walk to the hotel.

Private hotel security provided.

Saturday, April 25, 2026

• Breakfast – at your expense.

• 8:30 AM – Transfer by motor coach.

• 9:00 AM – Second Chorus Rehearsal with piano accompaniment.

• 12:00 PM – Transfer by motor coach.

• 12:30 PM – Lunch at TurnStyle (own expense).

• 1:30 PM – Explore Central Park.

• 3:00 PM – Visit American Museum of Natural History (including Rose Center for Earth and Space).

• 4:30 PM – Transfer to Times Square.

• 5:15 PM – Explore Times Square.

• 6:30 PM – Group dinner at Bubba Gump Shrimp Co.

• 8:00 PM – Walk to Rockefeller Center.

• 8:30 PM – Ascend Top of the Rock.

• 9:45 PM – Walk to hotel.

Private hotel security provided.

Sunday, April 26, 2026

• 8:00 AM – American Buffet Breakfast at Applebee's Times Square.

• 9:30 AM – Free time around Times Square.

• 12:00 PM – Free time for lunch (own expense).

• 3:00 PM – Walk to Carnegie Hall.

• 3:30 PM – Final Dress Rehearsal and Concert production at Carnegie Hall.

• TBD – Free time/snack or return to hotel (own expense & time permitting).

• 6:30 PM – Final Warm Up before the concert.

• 7:00 PM – MidAmerica Concert Production at Carnegie Hall.

• 9:45 PM – Transfer by motor coach.

• 10:15 PM – Board boat.

• 10:30 PM – Post-Concert Celebration Cruise: 2-hour cruise with buffet dinner, music, dancing, and views of the Statue of Liberty and Manhattan skyline.

• 1:00 AM – Return to hotel via motor coach.

Private hotel security provided.

Monday, April 27, 2026

• Breakfast – at your expense.

• 10:00 AM – Check out and load motor coach.

• 10:30 AM – Transfer to airport.

• 11:30 AM – Check in for flights.

• 1:30 PM – Return flights to Kansas City (estimated).

• 4:30 PM – Arrive and collect luggage.

• 5:30 PM – Transfer back to school.

Trip Includes:

• Transportation: Round-trip airfare and bus transportation in NYC.

• Accommodations: Four nights at a hotel near Times Square.

• Meals: 1 breakfast, 1 lunch, 3 dinners included.

• Attractions/Activities: Broadway show, 9/11 Museum & Memorial, Central Park, Rockefeller Center, Top of the Rock, Times Square, Museum of Natural History or Metropolitan Museum of Art, Radio City Music Hall, Fifth Avenue, Carnegie Hall performance.

• Additional: Group Travel Videos digital download, all trip planning, private nighttime hotel security, $1,000,000 liability insurance, full-time tour manager.

• Travel Protection: Optional insurance for accident/sickness, trip interruption, and travel delays encouraged.

Payment Plan (Trip Cost Only)

Current estimated costs: Student ~$2,500; Chaperone ~$3,000 (may be reduced via donations/fundraising).

Students:

• May 16 – $100 Deposit & Trip Agreement

• Aug 22 – $200

• Sep 22 – $400

• Oct 22 – $400

• Nov 21 – $400

• Jan 22 – $500

• Feb 20 – $500 or remaining balance

Chaperones:

• May 16 – $100 Deposit & Trip Agreement

• Aug 22 – $400

• Sep 22 – $500

• Oct 22 – $500

• Nov 21 – $500

• Jan 22 – $500

• Feb 20 – $500 or remaining balance

Payments may be adjusted based on final trip cost, donations, or fundraisers. Early or larger payments are allowed; smaller, frequent payments allowed as long as balance is paid by final due date.

Download PDF

Form is avaliable for download at the bottom

NHS Choirs New York Trip 2026
Chaperone Agreement

Please fill out this form and return it with your trip deposit.

Thank you for volunteering to chaperone the NHS Choir trip to New York to perform at Carnegie Hall! Your participation allows us to offer this experience to our students. In addition to supervising students, chaperones are expected to model good behavior at all times. From departure to return, you are responsible for setting a positive example.

All chaperones must complete all required paperwork, including a background check, to be listed as an approved NSD Volunteer prior to the final trip roster submission. The submission deadline will be communicated in advance.

Chaperone Agreement:
I agree to:
A. Refrain from consuming alcohol or drugs, unless prescribed by a physician and kept away from students.
B. For overnight trips, sleep in my assigned room and not invite anyone outside the trip into my room.
C. Never have a student alone; ensure other students, chaperones, or staff are present.
D. Maintain contact with assigned students at all times and be aware of their whereabouts.
E. Attend all mandatory activities and meal functions.
F. Adhere to all established curfews.
G. Conduct myself in a manner that brings pride to myself, my family, my school, and my community.
H. Follow any established dress code.
I. Comply with all instructions from staff throughout the trip.
J. Adhere to rules set forth by Neosho School District, the charter bus company, the tour company, and all state and federal laws.
K. Remember that this experience is for the students and help ensure they safely enjoy it.
L. Be aware of student safety at all times and notify staff of any unsafe or hazardous conditions.

If a serious problem arises warranting my removal as chaperone, I agree to bear any additional costs to return home. Removal decisions will be made by the professional staff after allowing me to respond to any allegations. Chaperones may also face discipline upon return in accordance with local, state, and federal law.

Chaperone Signature: _______________________________
Date: ___________________

Download PDF

Form is available for download at the bottom.

NHS Choirs New York Trip 2026
Student/Parent Trip Agreement

Please fill out this form and return it with your trip deposit.

Student/Participant Name: ____________________________________________
Parent/Guardian Name: _______________________________________________
Parent/Guardian Day Phone Number: _________________________________
Parent/Guardian Night Phone Number: _______________________________

Parent/Guardian Agreement

I/we hereby agree to allow my/our son/daughter to participate in the NHS Choir performance trip to New York on April 23–27, 2026. I/we agree that my/our son/daughter will conduct him/herself responsibly and follow all rules set by Neosho High School, the motorcoach company, airline, Educational Tours, Inc., and the hotel.

I/we understand that:

• All student handbook policies apply at all times during the trip.

• Any property damages while traveling or during the trip are the responsibility of my/our son/daughter.

• Any violation of rules may result in the immediate transfer of my/our son/daughter to Neosho, Missouri at their expense.

• Should my/our son/daughter be sent back or miss any prepaid activities, funds are non-refundable.

• I/we agree to indemnify Neosho High School from liability for accidents or injuries during the trip.

• I/we will provide evidence of insurance with policy number and signed release of liability.

• It is my responsibility to purchase trip insurance through Educational Tours, Inc. All monies are non-refundable unless trip insurance is purchased. Refunds may vary based on circumstances and insurance coverage.

Date: ____________________
Parent/Guardian Signature: __________________________________________

Student/Participant Agreement

I hereby agree to participate in the NHS Choir performance trip to New York on April 23–27, 2026. I agree to conduct myself responsibly and follow all rules set by Neosho High School, the motorcoach company, airline, Educational Tours, Inc., and the hotel.

I understand that:

• All student handbook policies apply at all times during the trip.

• Students of the opposite sex are not allowed to be alone together at any time.

• Males and females may not enter hotel rooms occupied by the opposite sex.

• Any property damages while traveling or during the trip are my responsibility.

• Any costs associated with arrests are my responsibility.

• Any violation of rules may result in my immediate transfer to Neosho, Missouri at my expense.

• Should I be sent back or miss any prepaid activities, funds are non-refundable.

• I agree to indemnify Neosho High School from liability for accidents or injuries during the trip.

Date: ____________________
Student/Participant Signature: _______________________________________

Download PDF

Form is available for download at the bottom

Dear Parents/Guardians,

Recently, NSD has updated board policies to comply with Missouri State Statute 168.133 regarding background check requirements for public school volunteers. The update, found in House Bill 604, states:

“The school district shall ensure that a criminal background check is conducted for all screened volunteers, who shall complete the criminal background check prior to being left alone with a student.”

The background check process includes submitting fingerprints to the Missouri State Highway Patrol for a criminal history search, which is then forwarded to the Federal Bureau of Investigation for a federal criminal history search.

To comply with this legislation, the District has updated our volunteer application process. Please see the attached volunteer packet or visit our website, Neosho School District, for complete instructions.

Important Notes:

• While this legislation requires a different process and an increased fee, the District will receive updates once the volunteer is in the Missouri State Highway Patrol system.

• The criminal background check is no longer required annually; it is a one-time requirement with a single fee.

Definitions:

• Volunteer: Individuals who assist the school on an uncompensated basis and may occasionally be unsupervised with students. This includes assisting in the school office or library, mentoring or tutoring students, coaching or supervising activities before or after school, attending field trips, or chaperoning overnight trips.

• Visitor: Individuals not providing a service to the school or students, such as parents attending classroom parties, lunch with students, assemblies, or other events.

Thank you for your patience and understanding as we navigate this process. Volunteers are an integral part of the NSD community, and we appreciate your support for our staff and students.

Neosho School District Volunteer Form

I give consent to the Neosho School District to obtain information regarding my criminal history. This information will be used solely for volunteer background checks and will be handled confidentially.

Full Legal Name: ___________________________________________________________
Present Address: ___________________________________________________________
Phone Number: ____________________________________________________________
E-Mail Address: ____________________________________________________________
Employer: _________________________________________________________________

Name of Volunteer’s Student(s) (if applicable):

• Student: _____________________ School: ______________ Relationship: ______________

• Student: _____________________ School: ______________ Relationship: ______________

• Student: _____________________ School: ______________ Relationship: ______________

• Student: _____________________ School: ______________ Relationship: ______________

Which buildings do you wish to volunteer? ____________________________________

Type of Volunteer Work (choose all that apply):
Field Day | Book Fair | Class Parties | Concession Stand | Band Trips | Choir Trips | Field Trips | Classroom Helper | Group Chaperone | PTO Activities | Other: ______________

School Volunteer Confidentiality Agreement

I understand that during my volunteer time with NSD, I may become aware of confidential student information, including grades, academic performance, behavior, disabilities, and related matters. I agree not to disclose this information except to school employees who have a need to know.

Volunteer Signature: ____________________________________ Date: ____________

For Office Use Only
Findings: ___________________________________________________________
Cleared: ______________ Not Cleared: ______________ Date: ______________

Registering & Scheduling Your Background Check

Website: MACHS
Phone: 1-844-543-9712 (if no Internet access)
Registration Code: 8590

After registering on MACHS, you will be redirected to the IdentoGO website to schedule your appointment and pay for your background check.

Cost: $44.75

IdentoGO Locations:

Joplin
2601 E 4th Street, Ste B
Atlas Risk Management, LLC
Joplin, MO 64801-2281
Monday-Friday: 8:30 AM - 4:30 PM

Pineville
503 Main St, Pineville City Hall
Pineville, MO 64856
Monday, Wednesday, Thursday: 8:30 AM – 3:00 PM

Locations and pricing are not controlled by the District and are subject to change.

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